How to Recover Permanently Deleted Emails in Windows 11 Mail App

Have you ever accidentally deleted an important email message in Outlook and then realized that you need it back? Or have you upgraded to Windows 11 and found that some of your emails are missing from your inbox? If so, don’t panic. There are ways to recover your deleted emails in Windows 11 Mail app, depending on how and when they were deleted.

How to Recover Permanently Deleted Emails in Windows 11 Mail App

How Do I Recover Permanently Deleted Emails from Windows Mail?

In this article, we will show you how to recover deleted emails in Windows 11 Mail app using different methods. We will also explain how to prevent losing your emails in the future by changing some settings and using backup tools. Let’s get started.

Method 1: Recover Deleted Emails from the Deleted Items or Trash Folder

The first and easiest method to recover deleted emails in Windows 11 Mail app is to check the Deleted Items or Trash folder. This is where Outlook moves your emails when you delete them from your inbox or other folders. You can restore them to their original folder or move them to another folder of your choice.

To recover deleted emails from the Deleted Items or Trash folder, follow these steps:

  • Open the Windows 11 Mail app and sign in with your Microsoft 365 work or school account.
  • In the left pane, select the account that contains the deleted emails.
  • In the folder list, select Deleted Items or Trash. If you don’t see these folders, click More at the bottom of the list to expand it.
  • In the right pane, look for the email message that you want to recover. You can use the search box at the top to find it faster.
  • Right-click the email message and select Move > Other Folder. Alternatively, you can drag and drop the email message to another folder in the left pane.
  • Choose the folder where you want to move the email message and click Move.
  • Your email message should now be restored to the folder that you selected.

Method 2: Recover Deleted Emails from the Recoverable Items Folder

If you can’t find your deleted email message in the Deleted Items or Trash folder, it might have been permanently deleted. This can happen if you do one of the following things:

  • Delete an email message from the Deleted Items or Trash folder.
  • Empty the Deleted Items or Trash folder.
  • Permanently delete an email message from any folder by pressing Shift+Delete.

However, even if you permanently delete an email message, Outlook might still keep a copy of it in a hidden folder called Recoverable Items. This folder is where Outlook stores items that have been removed from your mailbox but can still be recovered by you or your administrator.

To recover deleted emails from the Recoverable Items folder, follow these steps:

  • Open the Windows 11 Mail app and sign in with your Microsoft 365 work or school account.
  • In the left pane, select the account that contains the deleted emails.
  • In the folder list, right-click Deleted Items or Trash and select Recover items deleted from this folder. If you don’t see this option, your account doesn’t support recovering items that are no longer in your Deleted Items or Trash folder.
  • In the Recover Deleted Items window, look for the email message that you want to recover. You can use the search box at the top or sort by date or subject to find it faster.
  • Select the email message and click Restore Selected Items at the top. Alternatively, you can right-click the email message and select Restore.
  • Click OK to confirm.

Your email message should now be moved back to your Deleted Items or Trash folder. From there, you can move it to another folder of your choice.

Method 3: Recover Lost Emails after Upgrading to Windows 11

If you have recently upgraded to Windows 11 and noticed that some of your emails are missing from your inbox, there might be a problem with your account sync settings. Sometimes, upgrading to a new operating system can cause some settings to change or reset.

To fix this issue and recover your lost emails after upgrading to Windows 11, follow these steps:

  • Open the Windows 11 Mail app and sign in with your Microsoft 365 work or school account.
  • In the left pane, select Settings (the gear icon) at the bottom.
  • In the Settings panel, select Manage accounts under Accounts.
  • Select the account that contains the missing emails and click Change mailbox sync settings.
  • Under Download new mail, choose how often you want Outlook to check for new messages. You can choose from as items arrive, every 15 minutes, every 30 minutes, hourly, every 2 hours, every 4 hours, daily, or manually. Click Done when you are finished.
  • Restart the Windows 11 Mail app and wait for your emails to sync. You should see your missing emails in your inbox or other folders.

Method 4: Recover Deleted Emails Using a Backup Tool

To back up and restore your emails in the Windows 11 Mail program, you may use a third-party backup solution if none of the above ways work for you. You can easily back up and recover all of your Outlook data, including emails, contacts, calendars, tasks, notes, and more, using one of the many online backup programs.

One of the backup tools that we recommend is Ablebits Backup for Outlook. This tool can help you:

  1. Backup and restore your Outlook data with a few clicks.
  2. Schedule automatic backups at regular intervals or on specific events.
  3. Encrypt and password-protect your backup files for security.
  4. Compress your backup files to save disk space.
  5. Split your backup files into smaller parts for easy storage and transfer.
  6. Restore your Outlook data to a different computer or account.

To use Ablebits Backup for Outlook to recover deleted emails in Windows 11 Mail app, follow these steps:

  • Download and install Ablebits Backup for Outlook on your computer. You can get a free trial version from their website or buy a full version with lifetime updates and support.
  • Open the Windows 11 Mail app and sign in with your Microsoft 365 work or school account.
  • Open Ablebits Backup for Outlook and click Backup on the main screen. You can also access the tool from the Outlook ribbon by clicking Ablebits > Backup > Backup Now.
  • Choose what Outlook data you want to backup, such as emails, contacts, calendars, etc. You can also select specific folders or items to backup.
  • Choose where you want to save your backup file, such as a local drive, network folder, or cloud storage. You can also configure other options such as encryption, compression, splitting, etc.
  • Click Start Backup to begin the backup process. You can monitor the progress and status of your backup on the screen.

When the backup is completed, you will see a confirmation message. You can also view the details of your backup file by clicking View Log.

To restore deleted emails from a backup file using Ablebits Backup for Outlook, follow these steps:

  • Open Ablebits Backup for Outlook and click Restore on the main screen. You can also access the tool from the Outlook ribbon by clicking Ablebits > Backup > Restore Now.
  • Choose the backup file that contains the deleted emails that you want to restore. You can browse your computer or network folders or use the search function to find it faster.
  • Choose what Outlook data you want to restore, such as emails, contacts, calendars, etc. You can also select specific folders or items to restore.
  • Select the Outlook account or folder you want to restore to, another account or folder, or a new PST file. You can also configure other options such as conflict resolution, item filtering, etc.
  • Click Start Restore to begin the restore process. You can monitor the progress and status of your restore on the screen.
  • When the restore is completed, you will see a confirmation message. You can also view the details of your restore by clicking View Log.

Your deleted emails should now be restored to your Windows 11 Mail app.

Also Read this: Fix Google Chrome Multiple Processes in Windows 11

Conclusion

Losing important emails can be frustrating and stressful, but it doesn’t have to be a disaster. With these methods, you can recover deleted emails in Windows 11 Mail app easily and quickly. Whether you use the built-in features of Outlook or a third-party backup tool like Ablebits Backup for Outlook1, you can rest assured that your emails are safe and secure.